At Hill Reading Architects, we take protecting your privacy extremely seriously. It is really important to us that you trust us with your personal information, so we want to make sure that you understand what information we hold about you and how we collect, store and process it in order to provide our services to you.
What personal information do we collect?
The personal information we collect from you will depend on the service you have requested from us. This information may include your full name, email address, telephone number, address, business name and business address.
What do we use your personal information for?
We will process the information that you provide to us in the following ways for the purpose of (and on the basis of) providing the services we have been engaged to deliver to you:
- to provide you with estimates and invoices for the requested services
- to provide you with regular updates on the services we are providing
How do we protect your personal information?
We aim to protect your personal information in the following ways:
- keeping information up to date, primarily through regular contact with you
- storing information in secure locations, including information stored electronically
- destroying information which is no longer relevant, unless we have a legitimate reason or statutory obligation to retain it
- minimising, wherever practicable, the number of staff or third parties who have access to your information.
How long do we keep your personal information?
Wherever practicable, we will retain your personal information for no longer than is necessary; however, there are circumstances in which we will keep your information for longer, including;
- where we have a statutory or regulatory obligation to retain the information (we are required to keep certain information for specified minimum periods, and in some cases indefinitely, depending on the services we provide)
- to ensure our business is properly run in an efficient and compliant manner.
Who else has access to your personal information?
In order to provide you with the services that you have requested from us, there are a number of third parties who may also need to process your personal information:
Our accountancy and bookkeeping software. Their privacy policies can be found at https://www.xero.com/uk/about/terms/privacy/ http://quickbooks.intuit.com/uk/privacy-policy/
As the requirements of Hill Reading Architects change, we may need to change the third parties who process your information to meet those requirements.
In some cases, third parties may be based outside of the European Economic Area (EEA); however, Hill Reading Architects will always ensure these third parties operate as if they were based inside the EEA in terms of data protection as part of our due diligence.
Accessing your personal information
You have the following rights regarding your personal information:
- to make a request to see the personal information we hold about you
- to change/update the personal information we hold about you
- to ask us to erase the personal information we hold about you, unless there is a statutory, regulatory or otherwise legitimate reason for us not to comply (we will always provide you with more details about your rights in our response to your request)
- to ask us to provide you or a third party with the personal information we hold about you.
If you wish to exercise any of your rights regarding your personal information we hold about you, please do not hesitate to contact us.
IP addresses and server logs
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This website and the use of it is governed by English law and English courts shall have exclusive jurisdiction over any related disputes.
Queries or concerns
If you are concerned about how we have treated your information, please contact us and we will assist you to make things right. Alternatively, you have the right to lodge a complaint with the Information Commissioner’s Office, who can be contacted via their website https://ico.org.uk.
This policy may be updated from time to time
Hill Reading Architects reserves the right to change this Policy at any time, and any amended policy is effective upon posting to this Website. Hill Reading Architects will make every effort to communicate any significant changes to you via email. Your continued use of our services will be deemed acceptance of any amended policy.
Last updated: August 2020